Terms and Conditions
TERMS AND CONDITIONS OF PICTURE RENTAL
1. Loan Period
The minimum period of rental is two years. The rental agreement may be renewed at the end of the second year at which time the borrower may reselect some, or all, of the pictures, depending on demand from other hospitals for particular pictures.
These terms and conditions will apply for the duration of the contract including any period where renewal is under discussion or any such other time as agreed.
The borrower must inform AiH of the intention to renew or cancel their selection at least four weeks before the rental period ends.
2. Rental Fee
The annual charge for 1 picture is £35 per year, payable in advance. Some pictures may carry a premium charge.
Please note that accounts will be subject to an interest charge of 4% (calculated on a monthly basis) when they remain unpaid after a period of 3 months.
3. Insurance and Security
The rental fee includes insurance cover for the pictures against damage and loss for the values detailed on the rental contract.
A designated member of hospital staff must assume the responsibility of looking after the pictures. Regular checks are made to ensure the pictures are safe and in good order. Any loss or damage should be notified immediately to the police and AiH. If damaged, restoration of the painting must only be undertaken by a professional conservator approved by AiH. The hospital will be charged for pick-up and redelivery.
If a painting is stolen and the police and AiH are not notified AiH reserves the right to ask the contract holder to reimburse the value.
The pictures must be screwed to the walls using the mirror plates and security screws provided by AiH. The hospital must not remove the pictures from the walls without informing AiH.
The contract for the pictures must be signed and returned to AiH before pictures are released for delivery. Any damage to the works or omissions to the list of works on the contract upon receipt of pictures must be notified to AiH by letter or email within 36 hours or else it will be assumed that all pictures listed are present in the hospital and the hospital may be billed for subsequent loss or damage.
4. Transport
Once the pictures are selected, the Curator and hirer will agree a convenient date for delivery of the works. Courier costs for delivery and collection are payable by the hospital. Arrangements should be made to have a joiner available to hang the works. Works must be hung within 7 days of delivery unless agreement is sought with the Curator. If the works are not hung in that time, AiH will remove the works and the hospital will be charged for collection.
5. Display and Care
The artworks must be displayed only at the sites originally agreed. If it becomes necessary to remove or relocate them, AiH staff must be notified in advance. The glass of glazed pictures may be cleaned as appropriate and with due care. Unglazed works and frames should not be cleaned. All works must be repaired or modified by a conservator approved by AiH.
If the pictures need to be stored the hospital must ensure that they are stored in a locked secure space. Pictures of a similar size should be leant front-to-front and back-to-back. Delicate and unglazed works will be duly marked and should be handled with particular care and not have other works leaning against them.
The borrower must display the labels provided by AiH beside each painting.
Art in Healthcare
A charitable company limited by Guarantee. Registered in Scotland No. 278142
Scottish Cahrity No. SC036222